Choice of the tender procedure is the Customer’s prerogative. The Customer chooses the procedure himself, depending on the object of purchasing and in accordance with the legislative-normative basis.

1.Open tenders.

Open tenders is the main procedure of the purchasing.

It is the most open procedure for participating of the contracting organisations.

The process of purchasing with using of the open tender procedure may be demonstrated as following:

Announcements about conducting of the open tenders are published into official publications, corresponding international editions or international electron coupling network:

• edition of the Ministry of Economics of Ukraine "Bulletin of State Procurements";
• UNO Bulletin "Development Business";
• Internet network, EBRD Site
• Bulletin of the Bank Procurement Opportunities.

Announcements about the planned purchase are published in international editions in case if expected price of the purchasing object is over the sum equals:

For services – 300,000 EURO;

For work – 4,000,000 EURO.

Companies which want to participate in open tenders obtain from the Tender Organisers (Tender Committee) documents necessary for preparing their proposals. Sometimes tender documents are sold by the Customer at rather high price in order to:

• refund expenses for preparation of the tender documents (sometimes project as well);
• cut off low-powered companies from participating in the tenders.

Period of submitting of the proposals since the moment of publication of the announcement is 45 calendar days.

Tender is considered successful if not less than two tender proposals have been submitted.

Within the frame of the open tender conducting the Customer can use the procedure of pre-qualification selection. Pre-qualification requirements help reveal the complete picture of opportunities and resources of potential tender participants, namely:

• working experience and carrying out of analogous work;
• presence of the staff, equipment and manufacturing capabilities;
• financial performance of the participants.

Analysing of the financial performance of the participants the Customer can consider the company balance, calculation of benefit for the previous three years, information about the Candidate’s paying capacity, signed by authorized bank.

At the moment of the opening of the tender proposals Candidates are advisable to be in the meeting of tender committee.

2. Tender with limited number of participants.

The procedure of purchasing with limited number of performers is used in case if the purchasing of work or services has complicated or special character and may be proposed to the limited number of participants.

In this case, invitations for participation are only sent to the most well-known suppliers, contactors, consultants having sufficient experience if such type project implementation directly. In our case the company which has trained staff for conducting of activities in the zone of ionizing radiation will have considerable advantages.

Period of submitting of proposals is indicated in the invitation by the Tender Customer.

Tender is considered successful if not less than two tender proposals have been submitted.

At the moment of the opening of the tender proposals Candidates can be in the meeting of tender committee.

3. Two-stage tender

Two-stage tender is a sort of open tenders and applied in the case if:

1).Customer cannot make concrete list of activities or define type of services;

2).The object of purchasing is carrying out of scientific research, experiments or workings, providing with consulting and other specialized services.

The procedure of two-stage tender is carried out in two stages:

On the first stage all participants are suggested to submit tender proposals without indicating of price. Preliminary tender proposals shall include technical, quality and other characteristics of the object of purchasing, conditions of supply, confirming of professional and technical competence of performers and their correspondence for qualification requirements.

At the moment of the opening of the tender proposals Candidates can be in the meeting of tender committee. Customer carries on negotiations with every participant.

After analyzing of preliminary proposals and conducted negotiations the Customer has right to make some changes in tender documents regarding technical requirements and requirements to the quality of the Object of Purchasing or suggest new characteristics and criteria of proposal evaluation. The Customer informs all participants of the first stage about the changes of conditions.

After the first stage the procedure is the same as for the open tender.

On the second stage the Customer proposes participants to submit final tender proposals with indicating of the price.

The period of submitting of preliminary proposals is minimum 30 days since the day of publication of the announcement.

4. Request for price quotations

Request for price proposals (quotations) is the most common procedure applied for Purchases of services ready for use, which are not produced specially or in accordance with separate Customer’s specifications and which have standing market.

Price quotations are applied in case is Purchase cost is more than 2,000 EURO and up to 20,000 EURO (for budgetary funds of Ukraine).

On international Projects the Bank agrees on applying of the procedure of price quotations under the condition that the cost of Purchase is not high and the purchased goods have typical characteristics.

When the Customer conducts Tender in accordance with this procedure it is very important for Candidates to draw up offer properly.

The period of submitting of proposals is announced in the sent request.

Tender is considered successful if not less than 3 requests have been sent and at least minimum two price proposals have been received.

5. Tender with single performer

Purchasing from a single performer is simplified option of purchasing of goods, services, when the Tender Organizer requests proposal about supplying of goods, work performance, providing with the services from only one Supplier and are applied in the following cases:

• lack of competition for services which may be only provided by certain performer without alternative;
• demands in performance of additional deliveries by the primary performer aimed at partial changes or expanding of deliveries;
• necessity of conducting of additional construction work which were not included into the primary project, but became necessary for fulfilling of the project because of unforeseeable consequence, but the total sum for additional activities shall not be more than 50% of the cost of the main contract;
• purchases performed on considerably low market prices existing during very short period of time;
• purchasing of services relating to performance of scientific research and workings, medical and personal services;
• arising of urgent need in performing of Purchasing connected with special economic and social conditions, which the Customer could not foresee.